The Prepared Parent IEP Meeting Dashboard

Welcome to the IEP Advocacy Dashboard


This isn’t just a collection of email templates—it’s your command center for confident, organized advocacy. Whether you're preparing for an IEP meeting, following up on services, or pushing back (politely but firmly), this Dashboard gives you the words, structure, and strategy to be heard.


Inside, you’ll find copy-and-paste email templates for nearly every scenario, plus supporting tools to help you prepare, document, and follow up with clarity.

No jargon. No scrambling. Just effective communication—on your terms.

Let’s speak up, show up, and make those IEPs work.



What you Get:

  • 37 ready-to-send email templates for every IEP situation
  • Step-by-step tools to prepare for IEP meetings with clarity and confidence
  • Keep your advocacy documented, professional, and effective
  • Avoid confusion and delays with pre-written scripts and follow-up strategies
  • Say what you mean, ask for what you need, and hold the school accountable—with less stress


45 Lessons

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Welcome & Getting Started

Welcome! Start Here!

Prepping for the IEP Meeting: Stay Focused, Stay Ready

Before the IEP Meeting

What to Do Before Your IEP Meeting

IEP Meeting Prep: What to Do Before You Sit at the Table

What Can I Ask for on an IEP?

List: What to Ask at your IEP Meeting

How to Walk In Prepared, Not Panicked

IEP Meeting Preparation Checklists

IEP Meeting Readiness: A Step-by-Step Game Plan

Understanding your IEP Evaluations

Understand the IEP Data for Better Advocacy

During & After the IEP Meeting

IEP Meeting Tips: What to Say, What to Bring, and What to Expect

How to Walk In Prepared, Not Panicked

After the IEP Meeting: What to Do Next (and What to Watch For)

You have one more thing to do.

Email Templates: Concerns About Progress or Services

Requesting an Increase in Service Minutes or Support

Requesting ESY (Extended School Year)

Requesting Compensatory Services After Missed Minutes

Reporting Missed or Inconsistent Services (e.g., no speech for 3 weeks)

Notifying the School of Regression or Lack of Progress

Requesting Data or Progress Monitoring Reports

Email Templates: Evaluation Related

Request for Functional Behavioral Assessment Copy

Request for Independent Educational Evaluation (IEE) Copy

Request for Reimbursement of Independent Educational Evaluation Copy

Request for IEE at Public Expense Using Selected Provider Copy

Request for Initial Special Education Evaluation Copy

Request for Additional/Reevaluation Assessment Copy

Email Templates: General

Positive Update and Appreciation Copy

Thank-You and Recap After a Productive Meeting Copy

Read before you hit send! Copy

Email Templates: Health, Behavior, and Safety

Reporting a New Diagnosis (with updated documentation) Copy

Requesting a Health Plan or Update to Emergency Protocol Copy

Reporting Injury or Bullying Incident at School Copy

Requesting a Safety Plan Due to Escalating Behaviors Copy

Requesting a BIP (Behavior Intervention Plan) or Revision Copy

Concern About Frequent Pickups Due to Behavior Copy

Email Templates: IEP Process & Documentation

Requesting an IEP Amendment Without a Meeting

Request for Manifestation Determination Review Copy

Request for Prior Written Notice for Any Proposed or Refused Actions

Email Templates: IEP Meeting Related

Follow-Up After IEP Meeting (Awaiting IEP/Next Steps)

Request for IEP Meeting to Discuss Placement Copy

Request for IEP Meeting to Discuss 1:1 Support Copy

Request for IEP Meeting Copy

Requesting a Copy of the IEP in Advance of Meeting Copy

Email Templates: Pushback that is Assertive but Diplomatic

Documenting a Verbal Agreement in Writing Copy Copy

Pushing Back on Delay Without Sounding Combative Copy

Requesting Clarification After a Confusing Meeting Copy

Email Templates: Scheduling, Transitions, and Records

Requesting a Transfer Meeting (Changing Schools or Districts) Copy

Requesting a Re-entry Meeting After Hospitalization or Absence Copy

Requesting a Transition Plan for Middle/High School Copy

Requesting a 504 Plan Meeting Instead of IEP

Requesting School Records or IEP File Copy